Job opportunity: General Coordinator

Job Posting: General Coordinator
Organization: Ada X
Location: Montreal, QC
Deadline : August 15th, 2025

Ada X seeks an experienced General Coordinator to lead our organizational development and spearhead the Pôle artistique 4001 Berri acquisition project.

This role requires:

  • Native or C2-level French proficiency (with demonstrated experience in professional French environments and grant writing)
  • Experience with strategic leadership in arts/nonprofit administration
  • Proven success in real estate projects or major fundraising initiatives

Core Responsibilities

1. Real Estate Project Leadership (Primary Focus)
Act as Ada X’s lead representative in the Pôle artistique 4001 Berri acquisition project overseeing, 

  • Final fundraising stages (grants, partnerships, donor campaigns)
  • Renovation coordination (accessibility/sustainability standards)
  • Legal and financial compliance with external professionals
  • Develop a vision of sustainability for the acquired space

2. Strategic Organizational Management
Collaborate with the Administrative Coordinator on:

  • Budget development and financial oversight
  • Grant applications and institutional reporting
  • Board meeting preparation and governance support
  • Oversee the organization’s human resources

3. Partnership Development

  • Strengthen relationships with bilingual cultural networks
  • Represent Ada X in sectoral meetings and public events

Required Qualifications

Language:

  • French (Native or C2-level proficiency)  – must demonstrate ability to:
    • Draft complex funding applications
    • Lead meetings with government/funder representatives
    • Negotiate contracts with bilingual vendors
  • Professional English proficiency

Experience :

  • Minimum 3 years in arts management, administration, project coordination, or fundraising roles
  • Direct involvement in real estate projects or major fundraising initiatives
  • Successful track record with major grant applications

Skills :

  • Advanced financial analysis and strategic planning
  • Ability to provide mentorship

Contract Details

Type: Permanent (number of hours per week to be discussed)
Salary: 42,248.96 $ (+2.5% annual increase)

Benefits:

  • 6 weeks paid vacation
  • Hybrid work (minimum 2 in-office days/week)
  • Professional development budget

Application Process

Submit to appel@ada-x.org with subject line “General Coordinator Application”:

  • CV highlighting:
    • French-language professional experience
    • Real estate projects or major fundraising initiatives
    • Grant writing successes
  • Cover Letter (2 pages max) addressing:
    • Your approach to balancing strategic vision with operational oversight
    • Specific examples of working effectively with administrative staff
    • How your skills align with the Pôle artistique 4001 Berri acquisition project’s needs
  • Two Professional References

Note: Candidates will be asked to complete a French-language writing assessment during the hiring process.

Deadline : August 15th, 2025
Questions ? info@ada-x.org